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DEADLINES FOR AUTHORS 

Abstract Submission 

 

Abstracts of 250 words maximum must reach the SASTA office by 4 December 2009. Abstracts must be submitted on the SASTA abstract template (also available from sasta@sasta.co.za. The abstracts can be for full-length papers, review papers, operational papers, short communications, practical success stories or posters (all of which will form part of the published Proceedings). In addition, they can be for technical workshop-type presentations or commercial presentations (which will not be included in the Proceedings). 

 

Authors will be notified of Abstract acceptance by 18 December 2009. 

 

Manuscript Submission 

 

Full Papers, Review papers and Factory Operational papers: must be submitted by 19 March 2010. Full papers will be subject to a peer review process. Editing and formatting for stylistic purposes will also be conducted.

 

Short communications: must be submitted by 19 March 2010. Short communications will be edited only.

 

Posters: a 1200-word summary of the poster must be submitted by 27 April 2010. Poster summaries will be edited only and will be included in the Proceedings. The poster must be displayed from 25 August 2010 until the end of Congress. Poster authors may wish to attach to the board a plastic sleeve containing A4-size handouts of their poster.

 

Technical workshop/commercial presentations: The speaker will bring whatever handouts they wish to distribute to delegates on the day of their presentation.

 

Correspondence and Information

 

The corresponding author should send all items for submission to the SASTA Secretariat.

 

Email: sasta@sasta.co.za

SA Sugar Technologists’ Association

SASRI

Private Bag X02

Mount Edgecombe

4300

KwaZulu-Natal, South Africa

Tel: +27 (0)31- 5087543

Fax: +27 (0)31-5087420

 The ‘Abstract submission template’ is available by e-mail sasta@sasta.co.za or HERE

 

On acceptance of the submitted manuscript by SASTA, the presenting author will be required to submit a biography/very brief CV. This will be included in the printed Abstract booklet.

 

GUIDELINES FOR FULL PAPERS

 

1. MANUSCRIPTS

 

Manuscripts should be submitted via email as an attached file in MS Word or .rtf format.  In addition to the complete manuscript (including Figures and Tables), all Figures and Tables should be sent as separate attached files.  This is to facilitate the editing/formatting process.  Should the manuscript be submitted on a CD, a hard copy must accompany the disc.

 

Scripts should be written in English and in the third person. The font must be Times New Roman, size 12. The page format is A4, double-spacing with a 25mm margin all round. Pages are numbered consecutively at the centre bottom of the page.

 

Full papers will be subject to a peer evaluation process.  Two referees will assess each paper.  The author is responsible for making all changes and additions suggested by the referees/editors. Should the author disagree with the suggestions they must respond in writing.  The final copy must be returned to the SASTA office (together with a computer disc, where necessary).  The disk should be marked with the author’s name and the computer programme used to construct the figures (where necessary). 

 

2. LAYOUT & HEADINGS

 

Please refer to the sample manuscript available on the SASTA website for an example layout and format.

 

The sequence of items in the script should be:

 

Title: This must be short and concise, followed by the authors’ names and addresses (including email address).  If an author’s current address has changed from that where the work was carried out, both addresses should be included.

Abstract: This should be 250 words maximum and should capture the important features of the paper.

 

Keywords: Six keywords are required. The selection of these is vital because the search engine will use these to identify your area of research.

 

Main Text: The main text must be divided into sections such as: Introduction, Materials and Methods or Procedures, Results, Discussion or Conclusions.  These headings should be centred.  In addition, side sub-headings (in italics) may be used.  Lower case letters should always be used, except for the initial letters of first words and proper nouns.

 

Acknowledgements: (if any)

 

References:  Literature cited must be arranged alphabetically.   References in the text are given as Jones (1996) or (Jones, 1996) depending on context.  For two authors both names should be cited (Jones and Smith, 1996).  Where there are several authors the citation should be written as (Jones et al., 1996).  When citing several papers by the same author published in the same year, a, b, c, etc., should be placed after the year of publication.  Each citation in the reference list should include the names of all authors, the year of publication, complete title, publisher, publication, volume number, issue number in brackets and inclusive page numbers, e.g.

 

Barnes, AC (1964).   The Sugarcane.   Leonard Hill, London, 456 pp.

 

De Beer, AG (1976).   An inexpensive mechanical harvesting system that works.  S Afr Sug J 60(3): 111-112

 

Abbreviations for periodicals should be as quoted in the World List of Scientific Periodicals.   References not cited in the text should not appear in the list of references and vice versa.

 

Unpublished data and verbal communications should not appear in the reference list but should appear in brackets in the text, e.g. (1personal communication) or (1unpublished data). A footnote must be included indicating the name and contact details of the individual cited.   Similarly, website references should appear in brackets in the text only and not in the reference list. These references must contain the website address and author/title of article where appropriate.

 

Photographs and Images:     Submit in .jpg format. If this presents a problem for any authors please contact the SASTA office for alternative options.

 

Tables:         Headings inserted above the Table.

 

Figures:       Headings inserted below the Figure.

 

Numbering: In the text all numbers below 10 should be written in full, and numbers greater than nine in digits.  Paragraphs in the text should not be numbered.           

 

Units:           The SI system of units must be used.

 

3. ACCEPTANCE

 

The Editorial Committee reserves the right to reject any paper.  Papers read at the Congress will not necessarily be published in the Proceedings.

 

GUIDELINES FOR REVIEW PAPERS

 

Review articles will be considered for publication in the Congress Proceedings. Reviews should be critical up-to-date surveys of important developments in a subject of active current interest.  They should be no more than 6000 words and may include limited Tables and Figures.  The general script format will be the same as that described for Full Papers.  Please refer to Full Paper guidelines for details.

 

Reviews will be subject to the same peer evaluation process as described for Full Papers.

 

 

 

GUIDELINES FOR OPERATIONAL PAPERS (FACTORY SESSIONS ONLY)

 

Operational Papers are intended for non-scientific factory work or experiences and will be considered for publication in the Congress Proceedings.  While these papers do not require a detailed literature study, consultation of the known literature is strongly encouraged to lend credence to the work.  The general script format will be the same as that described for Full Papers.  Please refer to Full Paper guidelines for details.

 

Operational Papers will be subject to the same peer evaluation process as described for Full Papers.

 

 

 

GUIDELINES FOR SHORT COMMUNICATIONS (AGRICULTURAL SESSIONS ONLY)

 

Short communications are intended to encourage the publication of exciting preliminary findings.  In addition, they are also suitable for work that may be submitted to a refereed Journal on completion of further research.  Short communications are not refereed but are fully edited.

 

A short summary or abstract of 250 words maximum is required to indicate intent to submit.  In addition, an Abstract must accompany the completed Short Communication on submission.  This abstract will be included in the Congress Abstract booklet. 

 

 

A short communication can include up to a maximum of two tables and/or figures.  Short communications may be no longer than:

 

1800 words without tables or figures/photos

1500 words with one table or figure/photo

1200 words with two tables, one table and one figure, or two figures/photos

 

The maximum word count limits include the abstract and body of the communication, but exclude the titles, author’s names and addresses and the References.  Keywords are required.  The use of sub-headings in the body of the communication is at the author’s discretion.  These guidelines must be strictly adhered to or the paper will be rejected.

 

The words: ‘SHORT COMMUNICATION’ must appear above the title.

 

Please refer to the guides under ‘FULL PAPERS’ for details regarding font and format of submission.  A sample Short Communication is available on the SASTA website.

 

GUIDELINES FOR POSTER PRESENTATIONS

 

Posters are encouraged by SASTA as an effective means of presenting information.   Space will be available to display all posters for the duration of the congress.  Poster summaries will be published in the Proceedings but will not be refereed.

 

1. SUBMISSION

 

Abstracts may be a maximum of 250 words.  The 1200-word poster summary must be submitted by the due date.  The words ‘Poster Summary’ must be inserted above the title.  The poster summary may include one table or figure/photo. The maximum word count is then reduced to 900.  The general format is similar to that for Short Communications.  Please refer to appropriate guidelines for details.

 

2. PRESENTATION

 

Space 1m high and 1.2 m wide will be available for each poster.

 

In addition to good scientific content, three basic criteria are required for an effective display: it must be attractive, well organised and self-explanatory.  Authors are free to use their creativity to produce attractive posters.

 

The title and author’s name should be displayed at the top of the poster in a single row.  A small photograph of the author can be included to assist the delegates in contacting the author.

 

The different written sections should preferably be no more than 10 lines each.  They should use bold lettering 1 – 1.5 cm high so as to be easily readable from a distance of 2 m.  Use of capital letters only is discouraged.  The flow pattern should be indicated clearly by arrows or numbers.

 

Each figure, photograph or table should have a clear caption and be at least 20 by 28 cm.  Avoid overloading figures and tables with information and use colour to make them clearer.

 

Authors must set up their own posters at the start of the congress.  Poster authors may wish to attach to the board a plastic sleeve containing A4-size handouts of their poster. If they cannot be present at the congress they may designate someone to act on their behalf.

 

The programme will include a time slot for a poster session.  During this time authors or their representatives must be in attendance at their poster.  A brief presentation (5 min maximum) by authors to congress delegates will be included in the session.

 

Commercial promotion is not permitted (separate stalls are available for this).